Sending Email Messages

5.4.5. Using signatures

An E-Mail signature is text that is automatically entered in the E-Mail when being composed. It is typically used for inserting the name, company, and contact address at the bottom of the E-Mail text. You can create signatures in the plain text or HTML format. The following functions are available:

How to create or edit a signature:

  1. Click the Settings icon on the right side of the menu bar. Click on Settings.

  2. Click on E-Mail in the side bar. Click on Signatures.

    The existing signatures will be shown in the display area.

  3. To add a new signature, proceed as follows:

    1. In the display area, click on Add new signature. The Add signature window opens.

    2. Enter a name for the signature. Enter the text for the signature.

      Define whether the signature is to be entered below or above the E-Mail text.

      Click on Save.

  4. To edit an existing signature, the following options are available:

    • In order to edit a signature's text, click on Edit next to the signature.

    • In order to delete a signature, click the Delete icon next to the signature.

    In Default signature for new messages and in Default signature for replies or forwards, you can define the signatures to be used as default.

How to add a signature to the E-Mail text in the E-Mail editing window:

  1. Click the Options icon in the button bar.

  2. Select a signature from the list.

Superordinated action:

Parent topic: Sending Email Messages